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Boggle Tournament - Queue — LiveJournal
March 25th, 2003
11:50 am

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Boggle Tournament
Just a preliminary warning that it looks quite possible that there will be another Boggle tournament on Sunday, May 25th. It also happens to be my birthday and Memorial Day weekend. I'm thinking about making people register and charging an entrance fee this time, so that I can be sure of how many people I will have. All the money collected will be donated to a charitable organization. Anyone have an thoughts on the collection of a registration fee?

And, yes, I know Labor Day weekend might find people out of town. I'd like to hear about it if you'd like to make it to the Boggle tournament but won't be in town that day.

And, yes, I still owe last year's winner a T-shirt. I think I'll make 2 T-shirts at the same time, so I'll have one on hand for this year's winner (and since someone else won the first tournament, I won't feel bad about winning this one).

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From:zzbottom
Date:March 25th, 2003 08:58 am (UTC)

Registration fee

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There may be an issue with that if it's here. missdimple and I aren't allowed to charge for use of the space without the club getting remuneration for the space. Conflict of interest. Sorry.
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From:bitty
Date:March 25th, 2003 09:03 am (UTC)

Re: Registration fee

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how does "suggested donation" fall under that? some places get around such rules if it's not a required fee.
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From:zzbottom
Date:March 25th, 2003 09:05 am (UTC)

Re: Registration fee

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I would still personally feel uncomfortable hosting an event here at the house for which money was exchanged without the house being the benefactor.
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From:zzbottom
Date:March 25th, 2003 09:06 am (UTC)

Re: Registration fee

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er, beneficiary, rather
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From:queue
Date:March 25th, 2003 09:07 am (UTC)

Re: Registration fee

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Any chance the house could get a cut and have the rest go to some other worthy cause? Or would the house have to charge its normal rental rate?
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From:bitty
Date:March 25th, 2003 10:08 am (UTC)

Re: Registration fee

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fair enough. i imagine i would probably feel the same.
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From:magid
Date:March 25th, 2003 09:01 am (UTC)
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Labor Day, Memorial Day, one or another of those days off.

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From:curly_chick
Date:March 25th, 2003 09:10 am (UTC)
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If I am not away, it sounds like great fun to me.

:-)

Thanks

rachel
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From:treacle_well
Date:March 25th, 2003 09:35 am (UTC)
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In my opinion, a registration fee small enough to seem reasonable is probably not large enough to serve as some kind of guarantee of attendance. If there are actual associated costs (snacks, winner's t-shirt) then I'd be glad to pitch in some $ informally for those things, and I bet others would too--but as a "behind the scenes" friend-of-the-organizer sort of sponsorship, rather than as an official fee.

Suggestions for the attendance thing--Be clear in the memo that people must reply by a certain date to be considered registered, and that it's important for people to let you also know by a certain date if they change their minds. Also, if people understand why some certainty is required they are more likely to show up if they say they will. Pointing out that for the tournament to be fair to everyone you need to be able to have the same number of participants at each table, thus the need for accuracy in your headcount expectations, might help.

If you don't actually want to turn people away who might show up but who didn't send a definite "yes" reply by the deadline, then maybe set up one room as a Boggle-playing (but not tournament participation view) for such folks. You might also have the option of getting volunteers (such as myself) who'd be willing to fill in either at a tournament table, or in the non-tournament room, depending on need.

Did you actually have a big problem with attendance at the last one? I thought pretty much everyone who said they'd be there, was ther
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From:queue
Date:March 25th, 2003 09:47 am (UTC)
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I honestly don't remember if there was an attendance problem or not. I do remember being a bit stressed about how the numbers were going to work out.

Good point about the registration fee. I think I will just go ahead and tell people they have to respond by a certain date. That will ensure that I have enough time to figure out a decent schedule. I'm not sure about the volunteer idea, but I'll give it some thought.

Thanks for your input.
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